I think this is a great event for a club and you should search youtube for Jack Bahm's video of Oakleaf's yearly safety check. Jack's also a member of this forum and may chime in.
Another good resource is check out the Diablo A's video series which some of the Model A parts place sell. They have a video called "Annual Tour Preparation [54 minutes] DVD"
https://www.diabloas.com/. There's a lot of things many people don't think of that should be periodically checked.
I'm hoping to set something like that up in our area some day.